AP Invoicing
AP Invoicing
AP Invoicing
Accounts Payable on Autopilot
Accounts Payable on Autopilot
Accounts Payable on Autopilot
Win the bid before your competitor opens the file.
Win the bid before your competitor opens the file.
Win the bid before your competitor opens the file.
Win the bid before your competitor opens the file.
Contractors send you blueprints, spec sheets, and project documents expecting fast, accurate quotes. TakeOffs scans those complex files and automatically extracts structured material lists ready for pricing. No more hours hunched over drawings with a highlighter. No more missed line items that kill your margin. Just accurate takeoffs in minutes, not days.
Contractors send you blueprints, spec sheets, and project documents expecting fast, accurate quotes. TakeOffs scans those complex files and automatically extracts structured material lists ready for pricing. No more hours hunched over drawings with a highlighter. No more missed line items that kill your margin. Just accurate takeoffs in minutes, not days.
Contractors send you blueprints, spec sheets, and project documents expecting fast, accurate quotes. TakeOffs scans those complex files and automatically extracts structured material lists ready for pricing. No more hours hunched over drawings with a highlighter. No more missed line items that kill your margin. Just accurate takeoffs in minutes, not days.
Contractors send you blueprints, spec sheets, and project documents expecting fast, accurate quotes. TakeOffs scans those complex files and automatically extracts structured material lists ready for pricing. No more hours hunched over drawings with a highlighter. No more missed line items that kill your margin. Just accurate takeoffs in minutes, not days.
Contractors send you blueprints, spec sheets, and project documents expecting fast, accurate quotes. TakeOffs scans those complex files and automatically extracts structured material lists ready for pricing. No more hours hunched over drawings with a highlighter. No more missed line items that kill your margin. Just accurate takeoffs in minutes, not days.
The Problem We Solve
The Problem We Solve
Invoices arrive in every format: PDF attachments, scanned documents, EDI transmissions, even paper mail. Your AP team manually keys data, cross-references POs, and chases down discrepancies. It's slow, error-prone, and pulls skilled staff away from strategic work.
The Problem We Solve
Invoices arrive in every format: PDF attachments, scanned documents, EDI transmissions, even paper mail. Your AP team manually keys data, cross-references POs, and chases down discrepancies. It's slow, error-prone, and pulls skilled staff away from strategic work.
How It Works
How It Works
How It Works
Capture Everything
Capture Everything
AP Invoicing ingests invoices from any source: email attachments, shared folders, EDI feeds, even scanned paper documents. Our AI extracts header information, line items, totals, and payment terms regardless of format or layout.
AP Invoicing ingests invoices from any source: email attachments, shared folders, EDI feeds, even scanned paper documents. Our AI extracts header information, line items, totals, and payment terms regardless of format or layout.
Validate Automatically
Validate Automatically
Every invoice is matched against your purchase orders and receiving records. Quantities, prices, and terms are verified against your business rules. Clean invoices flow straight through. Exceptions are flagged for review with clear explanations.
Every invoice is matched against your purchase orders and receiving records. Quantities, prices, and terms are verified against your business rules. Clean invoices flow straight through. Exceptions are flagged for review with clear explanations.
Post with Confidence
Post with Confidence
Approved invoices post directly to your ERP with proper GL coding, tax treatment, and payment scheduling. Attachments are linked automatically for audit trails. Your AP team reviews the exceptions, not every transaction.
Learn and Improve
Learn and Improve
AP Invoicing learns your vendor patterns, your exception resolutions, and your business rules. Accuracy improves continuously, and the volume of exceptions decreases over time.
AP Invoicing learns your vendor patterns, your exception resolutions, and your business rules. Accuracy improves continuously, and the volume of exceptions decreases over time.
Built for Distribution
Built for Distribution
AP Invoicing is designed specifically for distributors. It understands trade invoices, freight charges, rebate deductions, and the complex vendor relationships that define your business. This isn't generic AP automation. It's built for how you actually work.
Built for Distribution
AP Invoicing is designed specifically for distributors. It understands trade invoices, freight charges, rebate deductions, and the complex vendor relationships that define your business. This isn't generic AP automation. It's built for how you actually work.
Key Capabilities
Key Capabilities
Key Capabilities
Multi-document parsing (drawings, specs, schedules, PDFs)
Multi-document parsing (drawings, specs, schedules, PDFs)
AI-powered equipment and material extraction
AI-powered equipment and material extraction
Three-way matching (PO, receipt, invoice)
Three-way matching (PO, receipt, invoice)
Automated GL coding and tax classification
Automated GL coding and tax classification
Exception management with clear explanations
Exception management with clear explanations
Direct ERP posting with full audit trail
Vendor-specific learning and pattern recognition
Vendor-specific learning and pattern recognition
What customers are saying
What customers are saying
What customers are saying
"You could take somebody that has a few months of experience or maybe coming out of college and have never worked it and be very productive, very quick, which is what the goal of this was all along."
Robert Wingerter
CFM Distributors - Fractional IT
"I'm impressed big time! It saves so much time when a customer sends you an email that normally would take 15 minutes to 20 minutes. For Distro, it's three minutes later, I have a whole list.”
Aaron Rambo
Century HVAC - Counter Specialist
“I asked a troubleshooting question and it gave me several possible causes and diagnostic steps. It’s really cool to see that kind of helpful information for troubleshooting.”
Jeremy Willaman
RSC - Director of Branch Operations & Sales
“We're seeing the most time savings by literally just copying the text that we got from our texting service right into the text prompt and generating the quote”
Tyler Hansen
Plumbing & Heating Wholesale, Inc - Director of IT
“RepBot has been pretty useful so far. A lot of the things I typed in for quick answers popped right up in about 10 seconds. I was able to get the information I needed quickly and efficiently.”
Tyler Zimmerman
RSC - Store Manager
“Just last week, we sold a system with the wrong furnace and ruined an $8,000 setup—we had to eat that cost. I told our CEO, if RepBot had been live, that wouldn’t have happened.”
Kyle Welch
Sanders Supply - Chief Operating Officer
"A new hire with just three weeks of experience now has access to the same knowledge as a veteran with 30 years in the business—all through one platform."
"A new hire with just three weeks of experience now has access to the same knowledge as a veteran with 30 years in the business—all through one platform."
"A new hire with just three weeks of experience now has access to the same knowledge as a veteran with 30 years in the business—all through one platform."
Lantis Hollis
Vice President of Weathertech Distributing
Lantis Hollis
Vice President of Weathertech Distributing
"Oh, it was a time saver for sure. I could have wasted time with the customer. Instead, you just type in a description of what it is that you're looking for, and it found it. You're a life saver."
Benn Harms
Plumbing & Heating Wholesale, Inc
“As always, we’re grateful for all of the incredible work you’ve put into the platform to make it a more comprehensive solution to help make us a better Weathertech!”
Parker Burbank
WeatherTech - Marketing Coordinator
"Being able to just copy and paste or drag and drop and just showing them, hey, you don't have to type all this out anymore—it's going to save so much time—it's going to be huge!"
Kyle Lierman
P&H Wholesale - Inside Sales
"The AHRI matching capability is awesome! Especially, on the commercial side, we have the direct install program and everything has to be AHRI certified. Having that is really cool.”
Jake Cullinane
Johnstone NJ - Branch Manager
"I had this done in a couple minutes! That last quote typically takes me about an hour, and it was very cumbersome because it's almost all non-stock special order stuff. I was really impressed."
Matt Jeanblanc
P&H Wholesale - HVAC Sales Manager
“RepBot has been a great resource, especially for model numbers our counter staff aren’t familiar with. It saves me time from squinting through documents, trying to identify the right unit.”
Douglas Fennell
RSC - Sales Specialist
“It definitely saves time and energy—no more flipping through binders or stacks of cheat sheets. It’s noticeably improving our team’s quality of life. No one else has anything like this in our market.”
Lantis Hollis
WeatherTech - Vice President, Sales & Marketing
Why Distro Wins
Why Distro Wins
Why Distro Wins
Complete Platform, Not Point Solutions
Other tools solve one problem. Order entry here. Back office there. Distro does everything, and it all works together. Quote a complex system in QuoteTech, process the RFQ through AutoBid, answer questions with RepBot, and manage the invoice through AP Invoicing. One platform. One integration. One partner.
Distribution DNA
We're not retrofitting generic AI for distribution. Our team has spent thousands of hours in branches, at counters, and on calls with your reps. Every feature, every workflow, every AI model is built for how distributors actually work.
Real ERP Integration
"Integration" shouldn't mean CSV exports. Distro maintains live, two-way sync with Prophet 21, Eclipse, Infor, and other leading ERPs. Your data stays accurate. Your workflows stay fast.
Agentic AI That Acts
Distro doesn't just suggest. It executes. Our AI agents process quotes, enter orders, match invoices, and post transactions. Your team approves. The AI does the work.
Measurable ROI
We partner with leadership to define success metrics, drive adoption, and measure results. This isn't a software purchase. It's a transformation partnership.
Complete Platform, Not Point Solutions
Other tools solve one problem. Order entry here. Back office there. Distro does everything, and it all works together. Quote a complex system in QuoteTech, process the RFQ through AutoBid, answer questions with RepBot, and manage the invoice through AP Invoicing. One platform. One integration. One partner.
Distribution DNA
We're not retrofitting generic AI for distribution. Our team has spent thousands of hours in branches, at counters, and on calls with your reps. Every feature, every workflow, every AI model is built for how distributors actually work.
Real ERP Integration
"Integration" shouldn't mean CSV exports. Distro maintains live, two-way sync with Prophet 21, Eclipse, Infor, and other leading ERPs. Your data stays accurate. Your workflows stay fast.
Agentic AI That Acts
Distro doesn't just suggest. It executes. Our AI agents process quotes, enter orders, match invoices, and post transactions. Your team approves. The AI does the work.
Measurable ROI
We partner with leadership to define success metrics, drive adoption, and measure results. This isn't a software purchase. It's a transformation partnership.
Ready to Transform Your Sales?
Ready to Transform Your Sales?
Ready to Transform Your Sales?
See Distro in action with your data, your products, your workflows.
See Distro in action with your data, your products, your workflows.
Complete Platform, Not Point Solutions
Other tools solve one problem. Order entry here. Back office there. Distro does everything, and it all works together. Quote a complex system in QuoteTech, process the RFQ through AutoBid, answer questions with RepBot, and manage the invoice through AP Invoicing. One platform. One integration. One partner.
Distribution DNA
We're not retrofitting generic AI for distribution. Our team has spent thousands of hours in branches, at counters, and on calls with your reps. Every feature, every workflow, every AI model is built for how distributors actually work.
Real ERP Integration
"Integration" shouldn't mean CSV exports. Distro maintains live, two-way sync with Prophet 21, Eclipse, Infor, and other leading ERPs. Your data stays accurate. Your workflows stay fast.
Agentic AI That Acts
Distro doesn't just suggest. It executes. Our AI agents process quotes, enter orders, match invoices, and post transactions. Your team approves. The AI does the work.
Measurable ROI
We partner with leadership to define success metrics, drive adoption, and measure results. This isn't a software purchase. It's a transformation partnership.
Complete Platform, Not Point Solutions
Other tools solve one problem. Order entry here. Back office there. Distro does everything, and it all works together. Quote a complex system in QuoteTech, process the RFQ through AutoBid, answer questions with RepBot, and manage the invoice through AP Invoicing. One platform. One integration. One partner.
Distribution DNA
We're not retrofitting generic AI for distribution. Our team has spent thousands of hours in branches, at counters, and on calls with your reps. Every feature, every workflow, every AI model is built for how distributors actually work.
Real ERP Integration
"Integration" shouldn't mean CSV exports. Distro maintains live, two-way sync with Prophet 21, Eclipse, Infor, and other leading ERPs. Your data stays accurate. Your workflows stay fast.
Agentic AI That Acts
Distro doesn't just suggest. It executes. Our AI agents process quotes, enter orders, match invoices, and post transactions. Your team approves. The AI does the work.
Measurable ROI
We partner with leadership to define success metrics, drive adoption, and measure results. This isn't a software purchase. It's a transformation partnership.